Event Management Internship - Crystal Ballroom & Lounge
This position is located at our private event space in Evanston, The Crystal Ballroom & Lounge and will assist our Sales and Event Manager in all aspects of event management and the event planning process.
Throughout the duration of your internship you will get to work with and learn directly from the sales and event manager which will help you obtain skills that are essential in the event management industry. Work will consist of social media, prospecting, logistics management, execution, and close-out.
Candidates should be outgoing, creative and adaptable to change. They should want to improve the Crystal Ballroom & Lounge brand through smart marketing, social outreach, and building a strong pipeline of vendors, prospects, and partners. We are looking for prospects who can work some nights and weekends depending on when events take place.
Learning Objectives:
- Assist Sales & Event Manager on prospecting (schedule management), managing current events (deadlines for payments, details on events, ordering materials depending on customer’s needs), Day of Event Coordination and Social Media Management.
- Deep dive into EventPro software and its utilities.
- Candidate will learn how a catering kitchen is managed. How food and beverage needs are met and will train with the F&B and Chef to get a full understanding of how events operate from the first tour to the last invoice.
Responsibilities and Duties:
- Build social media presence across multiple channels and work with marketing on new creative plans.
- Assist Event Manager with scheduling new tours as well as build rapport with prospects and eventually learn to give tours on your own.
- Attend Networking Events within the Evanston and surrounding communities to learn more about the event management industry and increase awareness of the Crystal Ballroom & Lounge
- Assist with updating and tracking metrics in EventPro.
- Document all information from client meetings, conference calls, presentations and brainstorming sessions.
- Help draft proposals for new clients/business.
- Attend and assist with tastings, menu selection, and décor processes.
- Day of Event Coordination, including but not limited to setup and liaising with the client and vendors.
Requirements:
In process of completing a Bachelor’s degree in Marketing, Hospitality, Communications, or related areas of study (rising Junior or Senior preferred).
Demonstrated ability to work with cross-functional teams and multi-task in a fast-paced environment.
Strong interpersonal and relationship building skills.
Proficient with Facebook and Instagram –social media savvy
Hours & Compensation:
This opportunity will be part-time (20-30 hours/week), with an ideal start date in March.
You will receive full class credit as well as an hourly rate of $12/hour, paid bi-weekly.